Manual to cloud payroll
Move payroll onto a cloud payroll or HRMS platform, with attendance, leave and approvals flowing in automatically.
Automated payroll and tax-efficient salary design
Manual payroll errors and salary structures that waste tax benefits? Move to automated, accurate payroll.
Payroll is the one HR process every employee checks personally. When it runs on spreadsheets, errors reach pay slips, salary structures miss the tax-efficient options the law allows, and nobody can tell you today what manpower cost this month. HRBS automates payroll, redesigns salary structures and gives leadership a clear view of people cost.
Does this sound familiar?
- Payroll is calculated in spreadsheets, and every month brings corrections after salaries are paid.
- Salary structures have grown inconsistently, and employees miss tax-efficient components they could use.
- Senior employees ask why their take-home pay is lower than peers elsewhere on the same CTC.
- Leadership has no daily or weekly view of manpower cost by unit, site or department.
- Every change in statutory rules causes a scramble to recalculate deductions.
- Payroll knowledge sits with one person, and month-end stops when they're on leave.
What it costs you if nothing changes
Payroll errors damage trust faster than almost any other HR failure, and correcting them takes far longer than preventing them. Poorly designed salary structures mean you spend the same CTC but employees take home less, which shows up in offer rejections and exits. Without cost MIS, overtime, contract labour and idle manpower drift upward unnoticed until the quarterly numbers arrive.
What we do
Six ways we fix payroll
Choose a one-time payroll review and restructuring, a managed payroll service, or full PEO support.
Salary restructuring
Redesign salary components and bands so structures are consistent, compliant and easy to explain.
Executive tax-efficient structures
Use the allowances, reimbursements and benefits current rules permit, so employees under either tax regime understand their options.
Daily manpower cost MIS
Dashboards for cost by unit, department, grade and employee type, including overtime and contract labour.
Maker-checker payroll
One person prepares, another verifies, with variance checks against the previous cycle before any salary is released.
PEO workforce administration
Onboarding documents, employee records, payroll, statutory deductions and monthly MIS, run by HRBS under an agreed scope.
How the engagement works
- Payroll health check. We review recent payroll cycles, salary structures, inputs, corrections and statutory deductions to find where errors and tax inefficiency come from.
- Restructure. We propose revised salary structures and payroll rules, with the cost impact for the company and take-home impact for employee groups.
- Automate. Payroll moves to a cloud platform, with clean employee master data, input templates and approval workflows.
- Run or hand over. HRBS runs payroll for you, or trains your team to run the new process.
- Report. Monthly and, where data allows, daily cost MIS so leadership sees manpower cost as it happens.
Salary restructuring under the Labour Codes: the 50% wages rule
Under the Code on Wages, 2019, "wages" means basic pay, dearness allowance and retaining allowance. If the excluded components (such as HRA, conveyance and statutory bonus) together exceed half of total remuneration, the excess is added back to wages. That changes PF, gratuity and other wage-linked calculations, so a structure that looks tax-efficient can raise employer cost or reduce take-home pay. Every structure we propose is tested against this rule and shows the cost and take-home impact by employee group before you decide.
General information as of 2 October 2026; not legal or tax advice. The Central Government can notify a different percentage; check current notifications and confirm individual tax positions with your adviser.
Keeping up with rule changes
Tax slabs, statutory ceilings and labour codes change. We track changes that affect payroll and update calculations and communications before the next cycle. Licences, registrations and inspections are covered by our statutory compliance service.
Who this is for
Founders whose payroll has outgrown a spreadsheet, finance heads who want manpower cost under control, and companies whose senior hires question their take-home pay. Multi-site and plant operations benefit most from the cost MIS, especially alongside blue-collar hiring. If you need a new HRMS to run payroll, our Digital HR Transformation service covers selection and implementation.
Why HRBS
We bring payroll operations, HR technology and salary design together. You get accurate pay, structures employees value and cost data leadership can use, with a clear line between the payroll support we provide and the tax advice that belongs with your tax adviser.
Free self-assessment
Where is your organisation most at risk?
50 questions, about 10 minutes. Get your HR implementation level and your top people-management risks instantly.
Often combined with
Related HR services
Statutory Compliance & Legal HR Service
Statutory risk audits, HR due diligence, IPO readiness and new-plant compliance, so you can scale without surprises.
Digital HR Transformation
HRMS selection, implementation and adoption, with no HRBS implementation fee and Lifetime Support after go-live.
Blue-Collar Hiring & Apprenticeship
Skilled shopfloor hiring and NAPS/NATS apprenticeship programmes that help control manpower cost and raise productivity.
FAQ
Payroll & PEO FAQs
Can salary restructuring increase employees' take-home pay?
It can, depending on each employee's situation and chosen tax regime. We design structures using the components current rules permit and show the impact by employee group. Individual tax outcomes should be confirmed with a tax adviser; we don't promise a specific saving.
Does restructuring increase the company's cost?
Not necessarily. Most restructuring keeps CTC the same and changes how it is split. Some changes, such as statutory contributions, can affect cost, and we show that impact before anything is implemented.
How do the new Labour Codes affect salary restructuring?
The Code on Wages uses a single definition of wages. If excluded allowances exceed half of total remuneration, the excess counts as wages for PF, gratuity and similar calculations. We model this for every employee group before recommending any change.
Which payroll software do you use?
We work with the payroll modules in ZingHR, Keka, Adrenalin HCM and Odoo, as an authorised partner, and can also work with the platform you already have.
What is PEO support?
A Professional Employer Organisation model where HRBS handles agreed workforce administration: onboarding paperwork, records, payroll, statutory deductions and MIS. Responsibilities are documented before work starts.
How do you prevent payroll errors?
Clean master data, input cut-offs, automated calculations, maker-checker review and variance checks against the previous month. Most errors are caught before salaries are released.
Ready to cure the problem, not just the process?
One 30-minute call to understand the problem and agree a clear next step.