Consulting and selection
- Map your HR processes, policies and pain points
- Build a weighted scorecard and scenario scripts
- Run like-for-like demos and give a written recommendation with risks
HR consultants and Keka implementation partner
Keka implementation partner in India
Implement Keka so that it is adopted by managers and employees as well as configured. HRBS maps your HR requirements first, configures each module aligned with your policies, migrates clean data and supports you after go-live.
- HR consultants first
- Requirement-led advice
- No HRBS service fee
- Lifetime Support
Is it the right fit?
Is Keka the right fit for your business?
HR software projects most often struggle on fit, data quality and adoption rather than on features. As your HR consultants and Keka implementation partner in India, we test it on your scenarios before you commit, and we say so when another route is better.
This page covers Keka implementation. For a vendor-neutral comparison of the platforms we assess, see Digital HR Transformation.
Keka is a strong fit when…
- Growing or mid-sized teams that want a modern HR platform with strong self-service
- You want strong manager and employee adoption of mobile self-service
- You are replacing spreadsheets or an ageing HRMS
- You want one platform from hire to exit, rolled out in phases
Look at alternatives when…
- You need deep customisation or an ERP-led build; a platform such as Odoo may fit better
- Very large, multi-country or highly complex organisations may need a broader enterprise suite; we compare ZingHR and Adrenalin HCM
- Your issue is a policy or process gap; we fix that first, with or without software
Our role
HR consultants who implement: how HRBS works with you on Keka
HRBS is an HR consultancy, not a software vendor. We start with your HR requirement, not with a product, and stay until the system is adopted.
Configuration, data and adoption
- Configure Keka aligned with your approved policies
- Clean and migrate data, test with real scenarios
- Train HR, managers and employees and support go-live
Lifetime Support and HR advisory
- A named contact for changes, questions and vendor escalations
- HR advisory when policies, payroll or structures change
- Links to payroll, compliance and CHRO support
Partner disclosure: HRBS is an HR consultancy and an authorised partner of ZingHR, Keka, Adrenalin HCM and Odoo. Our recommendation is based on your requirements, not on any one vendor, and software and vendor services are contracted directly between you and the vendor. Keka is a trademark of its owner; HRBS is not the vendor.
Module by module
What we set up in Keka
Scroll down to move through the modules. Each card shows what the module does and what HRBS configures. Module availability varies by plan and release; we confirm against the vendor's current documentation during scoping.
Keka employee records and onboarding
One source of truth for employee records, org structures and documents, with paperless day-one onboarding.
- Employee records, org structures and documents
- Paperless onboarding workflows
- HR analytics on headcount and people metrics
HRBS configures: Field-level data rules, org hierarchy, onboarding journeys and access roles.
Keka leave, attendance and shifts
Timekeeping that covers attendance, leave and shifts and feeds payroll directly.
- Attendance, leave and shift management
- Time data flows into payroll
- Time and attendance for office, field and client-site teams
HRBS configures: Leave and shift policies, approval chains and exception paths.
Keka payroll and statutory
Payroll that syncs attendance, leave and salary inputs and calculates TDS, PF, ESI and PT, with filing-ready returns.
- Attendance, leave and salary inputs synced
- TDS, PF, ESI and PT calculation
- Filing-ready returns each cycle
HRBS configures: Salary components, statutory set-up and a parallel payroll run before go-live.
Keka expenses and benefits
Claims and reimbursements and benefits administration alongside payroll.
- Expense claims and reimbursements
- Benefits administration
- Payroll analytics on cost and payout
HRBS configures: Expense policy mapping, approval flows and payroll links.
Keka performance and goals
Performance management covering reviews, goals, recognition and skills.
- 360 performance reviews
- OKRs and goals
- Rewards and recognition, skills and career paths
HRBS configures: Cycle design, rating scales and manager guides, linked to our performance practice.
Keka hiring
Hiring from sourcing to interview to onboarding in the same platform.
- Talent sourcing and pipelines
- Screening and interviews with scorecards and scheduling
- Hiring analytics
HRBS configures: Hiring workflow, scorecards and the hand-off to onboarding.
Keka helpdesk and engagement
An AI helpdesk for instant HR support and tools for engagement and feedback.
- AI helpdesk for HR queries
- Employee engagement and feedback
- Learning and development
HRBS configures: Query categories, ownership and response targets.
Keka reports and analytics
People, payroll and hiring analytics across the suite.
- HR analytics: headcount and people metrics
- Payroll analytics
- Integrations marketplace to connect other systems
HRBS configures: Report catalogue, definitions and the first management MIS pack.
Attendance, mobile and security
Keka attendance, mobile app and data security
What Keka publishes about attendance capture, its mobile app and how data is protected, checked against the vendor's own pages in October 2026. Features vary by plan; we confirm yours during scoping.
Keka attendance capture
- Eight capture modes: biometric and device integration (200+ devices incl. RFID, smart card, face recognition and NFC), selfie on mobile matched to the employee record, GPS and geo-fencing, IP restriction, remote clock-in, timesheet-based and Wi-Fi/IoT
- Shift boards, automatic shift rotations and shift allowances through payroll
- Online attendance regularisation, automatic overtime per policy and multi-stage approvals
- Offline biometric logs recovered after a device outage, with IT alerts on device failure
Keka mobile app features
- iOS and Android apps
- Selfie-based attendance and GPS tracking on mobile
- Self-service dashboard with attendance stats and shift schedule
Keka data security
- Hosted on Microsoft Azure and Amazon AWS; Keka states its hosting providers hold SOC 2 Type II and ISO 27001
- Data in transit protected with TLS; web application firewall, DDoS protection and OWASP-aligned development
- Third-party penetration tests several times a year; stated availability above 99.9%
- Backups with point-in-time restore for 35 days; stated RPO 12 hours and RTO 1 hour 35 minutes
- GDPR compliance stated by Keka
Confirmed in scoping: Keka's latest security documentation, encryption-at-rest details and data-hosting region.
DPDP Act readiness
Keka and the DPDP Act: what to expect
India's Digital Personal Data Protection Act applies to how your organisation handles employee and candidate data. The platform helps; responsibility stays with you as the data fiduciary.
What Keka publishes
Keka publishes DPDP Act guidance for HR teams and links a Data Processing Agreement, Security and Sub-processor pages. The pages we reviewed do not describe specific DPDP product features such as consent capture or withdrawal, so we confirm these with Keka during scoping.
What HRBS configures
- Role-based access so only the people who need employee data can see it
- Retention rules and data-clean-up plans for ex-employee and candidate records
- Consent and privacy-notice touchpoints in onboarding and attendance flows
- Audit and access logs set up where the platform supports them
- A review of the vendor's data-processing agreement, sub-processors and hosting region
What your organisation owns
- Acting as the data fiduciary under the DPDP Act: purposes, notices and consent
- A grievance channel and a named owner for employee data requests
- A breach-response plan and vendor escalation path
- Retention periods per data category, agreed with legal counsel
This is implementation guidance, not legal advice. HRBS is an HR consultancy, not a law firm; legal opinions are provided by qualified counsel.
Why HRBS
Why choose HRBS as your Keka implementation partner and HR consultant
We are HR consultants first. That is why our Keka projects across India end with adopted workflows and sound policies rather than configured screens alone.
01
HR consultants first, with 25+ years of combined team experience
We started as an HR consultancy: policy, process, compliance and people practices. Technology is introduced where it solves a defined HR problem.
02
Process before platform
We map and fix the work before configuring anything, so the system reflects your policies and not vendor defaults.
03
Requirement-led advice, partnership disclosed
HRBS is an authorised partner of ZingHR, Keka, Adrenalin HCM and Odoo, and we disclose this up front. We recommend what fits your requirements and tell you when another route is better, including deferring a software purchase.
04
No HRBS service fee
Requirement mapping, shortlisting, demos, implementation project management, training and go-live support carry no HRBS fee. Software subscriptions, vendor services, integrations and statutory costs are agreed with the vendor.
05
Data and adoption after go-live
Employee data is cleaned and migrated in line with agreed rules, and managers and employees are trained on the tasks they perform.
06
Lifetime Support and HR advisory
A named contact for configuration changes, new policies, user questions and vendor escalations, with HR consulting available whenever your policies change.
What you get
Keka implementation deliverables, integrations and costs
What HRBS delivers, what we connect, and which party bears which cost.
What HRBS hands over
- Requirement map and weighted platform scorecard
- Scenario scripts for vendor demonstrations
- Selection recommendation with risks and trade-offs
- Implementation plan, milestones and RACI
- Data migration rules and validation checks
- Test cases, training material and quick guides
- Go-live checklist and stabilisation log
- Lifetime Support agreement after go-live
What we plan with you
- Payroll and bank or accounting handoffs
- Biometric and attendance devices
- Finance and ERP systems
- Identity and sign-in systems
- Data ownership: a system of record for every field
Scoped per project: integration owners and costs are agreed before build starts.
Who pays for what
- HRBS: no service fee for requirement mapping, shortlisting, demos, implementation project management, training and go-live support
- Keka and third parties: software subscription, vendor services, integrations, hardware and statutory costs, agreed directly with the vendor
- Support scope, response times and any paid add-ons are set out in your support agreement
How it runs
Keka implementation roadmap: from first call to go-live
Phase 1
Discover and map
We map hiring-to-exit journeys, approval levels, policies, locations, data sources and reporting needs, then turn them into a signed-off configuration plan.
Phase 2
Configure
Organisation structure, roles, workflows, leave and attendance rules, templates and permissions are set up in line with the plan, not left on defaults.
Phase 3
Clean and migrate data
Master data is cleaned and migrated in line with agreed rules, with validation checks before anything is switched on.
Phase 4
Test with real scenarios
HR, payroll, finance and IT run your actual cases, including exceptions, in a parallel check before go-live.
Phase 5
Train and go live
Role-based training for HR, managers and employees, quick guides and launch communication, with HRBS present at go-live.
Phase 6
Three months of stabilisation support
At least three months of stabilisation to resolve issues, refine reports and lock adoption. Then Lifetime Support takes over.
Questions
Keka implementation FAQs
Does HRBS charge for Keka implementation?
HRBS charges no service fee for requirement mapping, shortlisting, demos, implementation project management, training and go-live support. Keka subscription, vendor services, integrations and statutory costs are separate and agreed with Keka.
Which Keka modules can you implement?
We scope the modules that solve your first problems, commonly core HR, leave, attendance, payroll, expenses, performance and hiring, and phase the rest. Module availability depends on your Keka plan, which we confirm during scoping.
How long does a Keka rollout take?
It depends on modules, data quality, integrations, locations and how fast decisions are made. We agree a phased plan with checkpoints before committing to a go-live date.
Can you move us off spreadsheets or another HRMS?
Yes. We clean and migrate employee, leave balance and payroll history data in line with agreed rules, with validation checks before go-live.
What support do we get after go-live?
Lifetime Support: a named contact for configuration changes, policy updates, user questions and vendor escalations for as long as you use the platform with us. Scope and response times are documented in your support agreement.
Does Keka have a mobile app and mobile attendance?
Yes. Keka lists iOS and Android apps with selfie-based attendance, GPS and geo-fencing options, and an employee self-service dashboard. Capture methods, geo-fencing and selfie matching depend on your plan and configuration, which we confirm during scoping.
Is Keka DPDP compliant?
Under the DPDP Act, your organisation is responsible for how employee data is collected, used and retained, and the platform helps you do it. We review Keka's published privacy and security documents with you, confirm what it supports for consent, access control, retention and audit, and configure it accordingly. HRBS is an HR consultancy, not a law firm; legal opinions come from your counsel.
How does HRBS's partnership with Keka affect your advice?
HRBS is an HR consultancy first and an authorised partner of Keka and other platforms. We disclose that relationship, recommend the platform that fits your requirements, and tell you when another route, including deferring a software purchase, is better. Software and vendor services are contracted directly between you and the vendor.
Customer stories
Keka customer stories published by the vendor
See what other organisations report from using Keka. Source: Keka's customer-stories page.
Retail, Nagpur
Ajmera Tyres
Centralised employee data and real-time attendance sync with biometric devices, replacing paper attendance logs.
IT SaaS, SuratCasepoint
Keka states 95% of HR operations are handled in Keka, with performance management run through the platform.
Customer storyTaazaa
Keka lists payroll effort reduced from 168 hours to 1 hour.
Customer storyNoise
Keka lists headcount growing 40% on a single HR platform.
Customer storyFiftyFive Technologies
Keka lists growth from 50 to 175 people with faster hiring.
Customer storySrijan Technologies
Keka lists streamlined timesheet management.
These are Keka customers and results reported by the vendor or its listing, not HRBS projects, and they have not been independently verified by HRBS. Outcomes vary by organisation, scope and plan. Product and company names belong to their owners.
Beyond the software
HR services that support your Keka implementation
A platform only pays off when policies, payroll and people practices are right. These HRBS services pair with every implementation.
Payroll
Payroll Outsourcing
Payroll outsourcing services for Indian organisations.
ComplianceStatutory Compliance Audits
Review statutory set-up, registers and returns before and after go-live.
PerformanceTalent Management
Design the goal, review and KRA cycles that the platform will support.
AdvisoryFractional CHRO and HR Consultancy
Senior HR leadership for the policies and roadmap behind the system.
DiagnosticHR Self-Assessment
Assess your people-management risk exposure before selecting a platform.
CompareDigital HR Transformation
Compare the platforms we implement, with requirement-led advice.
Next step
Discuss your Keka implementation with HRBS
Talk to HRBS, your HR consultants and Keka implementation partner in India. One 30-minute call to understand your requirement and agree a clear next step, with no HRBS fee for selection and implementation support.
Also see: ZingHR · Adrenalin HCM. HRBS provides implementation support free of HRBS service fees. Software subscriptions, vendor services, integrations, hardware and statutory costs are agreed directly with the vendor. Keka and other product names belong to their respective owners; HRBS is an authorised partner and is not the vendor.