Know where you stand
- Map entities, locations, workforce types and contractors
- List applicable registrations, licences, registers and returns
- Rate gaps by exposure and set priorities
HR consultants and labour compliance partner
Labour compliance management in India
Keep licences, registers, returns and payments on a calendar with an owner. HRBS manages labour licences and returns itself, and coordinates qualified CA and CS partners for Companies Act and GST matters, so you can stay ready for inspections and due diligence.
- HR consultants first
- Licences and returns handled by HRBS
- CA and CS partners for GST and Companies Act
- Data kept in our IT environment
Is it the right fit?
Is managed labour compliance the right support for your business in India?
Compliance gaps rarely show up until an inspection, an audit or due diligence. As HR consultants, we baseline where you are first, then agree what to run ourselves, what your team keeps, and where a CA, CS or counsel should be involved.
For one-time audits, due diligence and IPO-readiness checks, see Statutory Compliance Audits. For payroll and its statutory deductions, see Payroll Outsourcing.
Managed compliance is a strong fit when…
- You operate several locations, units or contractors and track dates from memory
- Licences, registers and returns sit with different people
- An inspection, audit, investor or lender will review your records
- You are opening a new plant or office and need a registration and licence plan
- You want a named partner to run the calendar, with evidence kept
Look at other routes when…
- You need a legal opinion or representation (a qualified lawyer is the right adviser)
- You need statutory audit, tax filing or company-law filings (CA and CS matters, which we coordinate with partners)
- You have one small unit and a simple calendar your team already manages well
- You expect a guarantee of zero inspection findings
Our role
HR consultants who manage compliance: how HRBS works in India
HRBS is an HR consultancy that runs compliance. We run labour licences and returns ourselves, and coordinate qualified partners where the work belongs to a CA, CS or lawyer.
Operate the calendar
- Licences, registrations and renewals
- Registers and labour returns
- Evidence of completion filed for review
Partners where needed
- CA partners for GST-related matters
- CS partners for Companies Act matters
- Legal counsel where an opinion is required
How we work: HRBS manages labour licences, registers and returns in-house. Companies Act and GST-related work is handled with partnered Chartered Accountants and Company Secretaries. HRBS is an HR consultancy, not a law firm; legal opinions and representation are provided by qualified counsel. Fee terms are agreed in writing before work begins.
Scope
What labour compliance management with HRBS includes
Scroll to move through the compliance cycle. Each card shows what the component covers and what HRBS does. Scope is agreed in writing for each client.
Compliance baseline
Know which obligations apply and where you stand.
- Entities, locations and headcount
- Applicable registrations and licences
- Gap and risk rating
HRBS does: Review records and prepare a risk register with priorities.
Registrations and licences
Keep licences valid and renewals on time.
- Applications and amendments
- Renewal tracking
- Licence files by location
HRBS does: Manage licence work and keep copies and dates current.
Statutory registers
Maintain registers in the form required.
- Wages, attendance and other applicable registers
- Standard formats by state and unit
- Periodic completeness checks
HRBS does: Set up and maintain registers with your payroll and attendance data.
Returns and payments
File and pay on time, with evidence.
- Periodic labour returns
- Contribution and fee payments coordination
- Challan and acknowledgement records
HRBS does: Prepare and file labour returns we manage, and track payments and proofs.
Contractor compliance
Check contractors rather than assume.
- Contractor licences and registrations
- Wage and contribution evidence
- Periodic contractor reviews
HRBS does: Run contractor reviews and escalate gaps.
Labour-code readiness
Prepare for rule changes calmly.
- Impact view of the four Labour Codes on your policies and records
- Policy and process updates
- Checklist for rollout as rules are notified
HRBS does: Track notifications and update processes, with counsel advising on legal interpretation.
Inspection and audit readiness
Be ready when someone asks for records.
- Inspection file by location
- Mock review before audits
- Response support with your counsel
HRBS does: Prepare files and support your team and counsel.
Companies Act and GST coordination
Bring in the right professional for the right task.
- Chartered Accountant partners for GST-related matters
- Company Secretary partners for Companies Act matters
- One point of coordination
HRBS does: Coordinate partners and keep one tracker for your obligations.
Confidentiality and data
Evidence, records and data in compliance management
Compliance depends on records you can show. This is how HRBS keeps them, and how it handles your data.
Records you can show
- Evidence folder per location and obligation
- Dated proofs of filing and payment
- Status reports at an agreed rhythm
Where information lives
- Employee and client data is handled within HRBS's own IT environment
- Access limited to the team on your account
- Retention and deletion as agreed, aligned with the DPDP Act
How AI is used
- Where AI tools assist, we use standard AI models inside HRBS's IT environment only
- AI supports reminders and drafting; people decide on compliance matters
- Data is not shared outside that environment for AI use
This is a description of our working practice, not legal advice. HRBS is an HR consultancy, not a law firm; legal opinions are provided by qualified counsel.
Why HRBS
Why choose HRBS for labour compliance management in India
We are HR consultants first. That is why our compliance work connects to payroll, contractors and policies as well as forms.
01
HR consultants first, with 25+ years of combined team experience
We started as an HR consultancy: policy, process, compliance and people practices. Search and staffing mandates are shaped by that practice, not run as CV forwarding.
02
Diagnosis before search
We test the role for fit with your strategy, structure and pay before approaching a single candidate, so the brief is one the market can actually fill.
03
Confidential by design
Named contacts only, need-to-know access and written confidentiality terms for every mandate.
04
Data stays inside our environment
Candidate and client data is handled within HRBS's own IT environment. Where AI tools assist, we use standard AI models inside that environment only.
05
Honest about limits
We tell you when a role is unrealistic, when a search should wait, or when an internal move is the better answer. We do not promise timelines or outcomes we cannot control.
06
Advice that continues after the offer
Onboarding, a structured check-in and HR advisory support help a senior hire settle, because a leadership hire is only a success once it holds.
What you get
Compliance deliverables, engagement model and what stays with you
What HRBS delivers, how an engagement is structured, and where responsibility stays with you.
What HRBS hands over
- Compliance baseline and risk register
- Compliance calendar by location
- Licence, register and return files
- Contractor review reports
- Inspection-readiness files
- Periodic status report
How it is structured
- Scope by entity, location and obligation, agreed in writing
- Fee terms set out before work begins
- A named lead and a regular reporting rhythm
What stays with you
- Accuracy and approval of data you provide
- Final responsibility for statutory compliance
- Legal positions and representation, with your counsel
- Signatures and filings that must come from your authorised persons
For MSME clients
Compliance support for MSMEs and growing businesses in India
Smaller businesses often track compliance by memory and cannot justify a full team. HRBS can run a right-sized calendar, with review and employer-brand support. Scope and effort are agreed in writing to suit your size.
Compliance health check
- Review of registrations, licences and registers
- Review of the calendar and who owns each date
- A short written note on what to fix first
Employer review support: AmbitionBox, Google and others
- Review how your organisation appears on AmbitionBox, Google and similar platforms
- Claim and complete company profiles with accurate information
- A fair, voluntary process for inviting honest feedback, plus factual replies to reviews
Employer-brand level support
- A clear statement of how you treat and pay people
- Content for the careers page and job posts
- Guidance on your LinkedIn company presence
HRBS does not write, buy or post reviews on anyone's behalf, and does not promise ratings; feedback must come from real employees. Fee terms are agreed in writing before work begins.
How it runs
Labour compliance in India: from first call to a running calendar
Stage 1
Scope
Confirm entities, locations, workforce types and contractors.
Stage 2
Baseline
Review records and rate gaps by exposure.
Stage 3
Plan
Agree the calendar, owners, partner roles and written terms.
Stage 4
Fix
Close process and documentation gaps in order of exposure.
Stage 5
Run
Operate licences, registers and returns with evidence.
Stage 6
Review
Report regularly and update for rule changes.
Questions
Labour compliance management in India: frequently asked questions
What does labour compliance management include?
Mapping applicable obligations, running licences, registers and labour returns, checking contractors, keeping evidence, and preparing for inspections and audits, with a calendar and an owner for each date.
Does HRBS handle licences and returns itself?
Yes. HRBS manages labour licences and returns in-house. Companies Act and GST-related matters are handled with partnered Chartered Accountants and Company Secretaries.
Is HRBS a law firm?
No. HRBS is an HR consultancy. We support compliance processes, records and readiness. Legal opinions and representation are provided by qualified counsel.
Can you guarantee no penalties or findings?
No. Outcomes depend on accurate information from your side, on the rules at the time and on how authorities assess them. Our work is designed to reduce gaps and keep you ready.
How do you deal with the new Labour Codes?
We track notifications, assess the impact on your policies and records, and update processes as rules take effect. Questions of legal interpretation go to your counsel.
Do you check our contractors?
Yes, where agreed. We review contractor licences, wage and contribution evidence and escalate gaps to you.
How is our data handled?
Employee and client information is handled within HRBS's own IT environment. Where AI tools assist, we use standard AI models inside that environment only, and people decide on compliance matters.
Can an MSME use this service?
Yes. For MSMEs we scope the calendar to your size and can add review and employer-brand support. Fee terms are agreed in writing first.
How does this differ from a statutory compliance audit?
An audit is a point-in-time review with a risk register. Managed compliance runs the calendar on an ongoing basis. Many clients start with an audit and then move to managed compliance.
What do you need to start?
Entity and location details, headcount and contractor lists, existing licences and registrations, and recent returns and records. With those we complete the baseline.
Related HRBS services
HR services that support labour compliance
Compliance
Statutory Compliance Audits
One-time audits, due diligence and IPO-readiness checks.
PayrollPayroll Outsourcing
Payroll and statutory deductions.
WorkforceApprentice and Contract Staffing
Programme records for apprentices and contract workers.
SystemsCustom Software and AI Tools
Compliance trackers and dashboards.
AdvisoryFractional CHRO and HR Consultancy
Senior HR leadership for policy decisions.
DiagnosticHR Self-Assessment
Assess your people-management risk exposure.
Next step
Book a labour compliance review with HRBS
Talk to HRBS, your HR consultants and labour compliance partner in India. One 30-minute call to understand your locations and obligations and agree a clear next step, with fee terms set out in writing before any work begins.
HRBS is an HR consultancy, not a law firm. Compliance outcomes depend on accurate information, current rules and decisions by authorities, and are not guaranteed. This page is a general description of our approach and not legal advice.